EVALUATIONS

1.     All interns will be formally evaluated at the end of each rotation, with interim evaluations undertaken as needed.  For rotations longer than 160 hours (20 rotation days) midpoint evaluations should be undertaken to assess intern progress.

2.     It is expected that ongoing feedback will be given to interns by the preceptor and/or Internship Director and will serve as the basis for formal evaluations.

3.     When completing evaluations, the preceptor will initial and score each of the competencies and add comments in the appropriate area.  The preceptor and intern will review the evaluation together.  The intern will have an opportunity to comment on the evaluation in the appropriate area.  The evaluation should be signed by the preceptor and the intern.  The intern will send the original of the evaluation to the Internship Director who will review, sign, and file it in the Intern’s file.  It is recommended that the intern keep a copy of all evaluations.

4.     The Clinical Competency Evaluation Form will be used at all clinical sites unless otherwise arranged with the Internship Director.  If an alternate form is used, all program competencies must be included.  The Clinical Specialty Competency evaluation form will be completed for the 40-hours of clinical specialty.

5.     The Food Service Evaluation Form will be used by the main food service rotation site.  The Patient Services Evaluation page will be completed by Patient Services rotation preceptor unless otherwise arranged with the Internship Director.

6.     The Community Competency Evaluation Form will be used throughout the community rotations.  Preceptors or Internship Faculty will initial and score interns on competencies completed at that site.  The intern is responsible for making sure that all competencies are initialed.  The intern will keep the Community Competency Evaluation Form in his/her possession so that only one form is initialed and sent to the Internship Director.  The intern will assure that the practice site completes the agreement form (final page of the Community Competency Evaluation Form).  EXCEPTION:  If an intern is at a practice site for less than one day, the agreement page does not need to be completed.

7.     Evaluation of the Individual Elective Rotation competencies will be determined between the intern and the intern’s advisor.  Evaluation method will be included in the Individual Elective Rotation proposal.  It is suggested that interns use the General Evaluation Form

8.     The Long Term Care Evaluation Form will be used for the long term care rotation.

9.     Completion of evaluations is the responsibility of the interns.  Interns will make arrangements with the preceptor to complete and review the evaluations BEFORE leaving the site.  Any difficulties encountered in accomplishing this should be brought to the attention of the intern’s Advisor.

10.  Under certain circumstances, evaluations emailed from the preceptor’s email address will be accepted.  The intern must obtain prior approval from the Internship Director.

11.  Evaluations must be mailed, faxed, or scanned and emailed to the Internship Director within 2 weeks of completing the rotation.

12.  Evaluations are kept in each intern's file.  All evaluations must be on file prior by the completion of the internship.  Verification Statements will not be completed until all evaluations are completed, are found to be satisfactory, and are on file.